Why choosing a long-term congress partner is a smart move
In the world of professional congresses, continuity is invaluable. Successfully organising a congress requires strategic planning, a deep understanding of the goals, and a reliable collaboration with a partner who truly knows your organisation. At Runmate, we believe in the power of long-term relationships – something we demonstrate through our enduring partnerships with clients like Gaia, the Belgian Dermatology Days, and the FPS Mobility.
Written by
Jan Van den Broeck, Head of Runmate
The benefits of a long-term partnership with a core PCO
A dedicated Professional Congress Organiser (PCO) is not just an agency that organises your congress as a one-off. It is a strategic partner that grows alongside your organisation and contributes to the long-term vision of your events. This brings several important advantages:
Efficiency and time savings
Choosing a new PCO for every congress wastes valuable time on the tender process, briefing and alignment. A core PCO like Runmate doesn’t need that start-up time and can work efficiently from the outset. We know your preferences, your target audience and the challenges of your congress.
Preservation of institutional knowledge
Every congress has its own dynamic and evolves over time. By working with a trusted partner each time, you ensure valuable knowledge is not lost. At Runmate, we document and analyse every event so we can build on past successes with every new edition.
Cost savings
A long-term collaboration with a PCO can also result in financial benefits. Planning multiple events with the same partner enables better pricing agreements with suppliers, venues and other stakeholders. You’ll also save on internal costs, as you won’t need to repeatedly recruit and onboard a new PCO.
Strategic input and innovation
A core PCO is more than an executing party – it is an advisor who helps your congress grow on a strategic level. Thanks to our long-standing partnerships, we at Runmate have in-depth insight into the ambitions and developments of our clients, allowing us to proactively advise on new trends, hybrid or digital formats, and innovative ways to engage participants.
Strong and reliable relationships
Organising a congress isn’t just about logistics and planning – it’s also about relationships. At Runmate, we invest in strong bonds with our clients, suppliers and partners so we can deliver high-quality events together, time and again.
Runmate as your core PCO: a proven success
At Runmate, we’ve proven that long-term partnerships lead to better and more successful congresses. For organisations like Gaia, Belgian Dermatology Days and the FPS Mobility, we’ve become a trusted fixture. We understand their needs, anticipate challenges, and strive each year for improvement and innovation.
Would you like to discover the benefits of a loyal and strategic congress partner? Let’s build the future of your events together. Get in touch and find out how Runmate can elevate your next congress.
