HCV-Flavi — 28th International Symposium

The HCV-Flavi International Symposium is an annual scientific congress rotating between Europe, North America, Asia, and Australia. With a legacy dating back to 1994, the symposium has played a key role in the development of treatments for hepatitis C and the broader study of related viruses.

For the 28th edition, Ghent University appointed Runmate as Professional Conference Organiser (PCO) to manage this milestone event. This edition marked a significant shift, broadening the focus beyond HCV to include a wider range of Flaviviridae viruses such as Dengue, Yellow Fever, West Nile Virus, and Zika virus, as well as related viruses like HAV and HEV.

At Runmate, we believe in transforming congresses into impactful experiences. The 28th edition required flawless organisation, with attention to the logistical, technical, and scientific needs of an international audience.

1. Event organisation and planning

• Coordination with scientific committees and speakers from around the world
• Development of a detailed script and time planning
• Management of VIP and keynote speaker programmes

2. Venue and visitor management

• Selection and setup of ICC Ghent as the ideal location for a medical congress
• Flow management for smooth visitor movement
• Registration and abstract management, including badging and delegate support

3. Technical production

• Live streaming and hybrid options for international participants
• Professional AV setup for presentations and panel sessions
• Simultaneous interpretation to reach a broader audience

4. Branding and communication

• Creation of a strong visual identity for the symposium
• Development of online and offline promotional materials
• Setup and coordination of social media and press outreach
  
   

5. Cultural networking moments

• The opening reception was held at the historic Gravensteen Castle, offering guests a unique networking experience
• The Gala Dinner at the Oude Vismijn brought Belgian culture to life with a Flemish Masters theme

Thanks to Runmate’s thorough preparation and strong event management, the 2022 HCV-Flavi Symposium was a success both scientifically and logistically:

• Over 350 international scientists and medical experts from Europe, North America, and Asia/​Australia
• Extensive media attention and resulting scientific publications
• Expansion of the symposium’s focus into new Flaviviridae research areas

Runmate as a partner for scientific congresses

The 28th HCV-Flavi Symposium proved that Runmate is a trusted partner for medical and scientific congresses. By combining strong logistical execution with excellent hospitality and content support, we brought to life an event that not only shared knowledge but left a lasting impression.

Looking for an experienced PCO to make your scientific congress a success? Contact Runmate and discover how we deliver impactful conferences.